The word ‘Fiori’ comes from Italian and means ‘flowers’. The choice of this name refers to the underlying concept of an appealing and user-friendly interface that is intended to be like ‘flowers’ for users by making interaction with SAP applications more pleasant and easier. It is therefore a metaphor chosen by SAP to emphasise the goal of improving the user experience in SAP applications.

Yes, the Fiori system is available to all employees of the University of Cologne (lecturers are excluded as they are not employees).

To log in, you need your uniKIM ID and the corresponding password. When calling up the Fiori start page (Launchpad), the Shibboleth service familiar from other applications is activated. If you have not already logged in there, please enter your login details on the Shibboleth page displayed. Once your uniKIM login details have been successfully verified, Shibboleth will redirect you to the Fiori home page.

If you have login problems, please send an e-mail with your uniKIM ID to fiori-support@uni-koeln.de.

Yes, there are plans to expand the Fiori Launchpad for the digitalisation of administrative processes into a central service portal in order to be able to offer you further services relating to your employment relationship in one digital location. For all matters for which you cannot yet find a Fiori app, please contact your HR department as usual by email or telephone.

You can use Fiori Apps with any internet-enabled device that has an up-to-date internet browser, i.e. desktop computers, notebooks, tablets and smartphones. For security reasons, the  VPN-Connection must be activated before accessing the app when travelling or working from home. This is possible for any mobile device (see also answers in the ‘Technology’ section).

User documentation on how to use the Employee Self-Service Apps can be found on the Fiori intranet page.

In addition to these FAQs and the information on the Fiori intranet page, you can contact your responsible HR department with any questions in terms of content. If you have any technical questions or problems, please send an e-mail to fiori-support@uni-koeln.de stating your uniKIM ID.

The user accounts of users with extended SAP authorisations, for example for the decentralised cost centre controlling, will be blocked after three months without SAP login for security reasons. Please have your user account reactivated by sending an email to Fiori Support at fiori-support@uni-koeln.de.

The apps in the ‘Display/manage master data’ section allow you to display the relevant data stored in the SAP system and update it without any further verification process. The ‘Requests for data changes’ section groups together apps for which a check must be carried out by the relevant HR department before the change is made in the SAP system. This check also takes place within the Fiori system so that you can view the processing status of your application at any time in the ‘Application overview’ app. For this purpose, your application is submitted to your HR department for review via workflow after the form has been sent.

All your applications can be found in the ‘Application overview’ app with the respective processing status. You will also automatically receive an email as soon as there are any changes to the processing status of your application.

Once an application has been sent, the status is set to ‘In process’ and the responsible HR department is displayed. If the HR department has returned the request to you for clarification, the status changes to ‘returned’. Once processing is complete, a process is given the status ‘Approved’.

Please enclose scans of the relevant official documents, e.g. identity document, birth certificate, etc.

- File types: PDF, JPEG, PNG
- Permitted size per file: 5 MB
- Number of attachments: max. 5

In case of an error message, please check whether the file used meets the permitted criteria:
- File types: PDF, JPEG, PNG
- Permitted size per file: 5 MB
- Number of attachments max. 5

It is not yet possible to change the gender information via Fiori. Please contact your HR department by e-mail if you would like to do this.

Notifications of severe disabilities are not yet possible. Please contact your HR department by e-mail for this matter.

Notification of the death of a child is not possible via Fiori. Please contact your personnel administrator in the HR department for this.

At this point, we would like to draw your attention to our internal counselling services, which can support our employees in difficult life situations.

As the family start time has not yet been passed into law, it is currently (as of 06/2024) not possible to apply for it via Fiori or any other means.

It is not yet possible to change the first name or nick name via Fiori. Please contact your personnel administrator in the HR department by e-mail for this request.

For civil servants, a data synchronization is made with an additional table to take account of regional family allowances. If the above message is displayed for your new place of residence, please send an email to personalstatistik@verw.uni-koeln.de so that your place of residence can be added to the database. As soon as this has been done, the new address can be entered via Fiori.

Moving your primary residence abroad often goes hand in hand with a review of social security issues. The simplified processing procedure using the Fiori app is therefore not possible. Please contact your personnel administrator in the HR department in good time.

During the monthly payroll run (IDIK run), which transfers the data from the LBV to the system (duration max. two working days), civil servant employees cannot make any address changes due to special technical features. For this reason, civil servants are not offered the buttons in the system during the payroll run. Please log in again one or two days later to make the desired address change. All other employees are not affected by this.

Foreign bank details are only possible in exceptional cases under certain conditions. For this reason, it is only possible to enter foreign bank details by contacting your HR department directly. If you enter a foreign IBAN, you will receive the error message ‘Bank [...] does not exist’.

Besides these FAQs and the information on the Fiori intranet page, you can also contact your personnel administratior in the HR department regarding content-related questions. For questions regarding functionality, please send an e-mail to fiori-support@uni-koeln.de, stating your uniKIM ID.

All common modern browsers such as Google Chrome, Mozilla Firefox, Microsoft Edge or Safari support the web technologies used by Fiori Apps.

Yes, you can use Fiori apps with any internet-enabled device that has an up-to-date internet browser, i.e. desktop computers, notebooks, tablets and smartphones. The VPN connection must first be set up on the respective device.

To ensure the security of your data, access must be via the UoC network. When accessing from your office workstation within the UoC, you are already in the correct network, so all you need to do is click on the link. For access from your home office or when travelling, a VPN connection must first be established in order to gain access to the UoC network. If you have not yet set up the VPN connection on your device, you can find detailed information on this on the RRZK website.